Everything You Need to Track Refrigerant

From QR code scanning to automated EPA reports, RefriTrak handles all your refrigerant tracking to ensure regulatory compliance.

Complete Refrigerant Management Platform

Everything you need to track refrigerants, manage compliance, and run your HVAC business efficiently.

Jobs & Operations

Job & Customer Management

  • Create and track service jobs with appointments
  • Customer database with locations and history
  • Assign jobs to technicians
  • Link units and equipment to customers

Project Management

  • Group related jobs and cylinders into projects
  • Track project status and timelines
  • Assign projects to customers

Transfer Wizard

  • Guided step-by-step refrigerant transfer logging
  • Direction selection with cylinder QR scanning
  • Manual override for transfers without tracked cylinders
  • Automatic compliance recalculation after each transfer

Asset Tracking

Equipment & Unit Tracking

  • Track residential, commercial, and industrial units
  • Multiple circuits per unit with refrigerant details
  • Full service history and maintenance records
  • Installation and decommission tracking
  • Smart QR codes for contractor and technician access

Cylinder Tracking

  • Smart QR code and barcode scanning for quick entry
  • Track disposable, refillable, and recovery cylinders
  • Real-time location tracking with map visualization
  • Movement history and status management
  • Cylinder inventory and reconciliation

Compliance

Leak Management & EPA Compliance

  • Report leaks with automatic EPA leak rate calculations
  • Threshold warnings for reportable leaks
  • Leak resolution workflow and documentation
  • One-click EPA Section 608 reports

EPA Compliance Documents

  • Chronic Leaker Annual Report auto-generated from your data
  • Repair Extension Request with deadline computation
  • EPA HAWK format Excel generation (forms 3520-36, 3520-38)
  • Ready to upload directly to the CDX/HAWK portal

Compliance Forecasting

  • Predictive leak rate projections before thresholds are exceeded
  • "What-if" analysis for planned refrigerant additions

Digital Signatures

  • Capture authorized official signatures digitally
  • Embedded in compliance reports and extension requests

DOT Inspections & Reporting

  • Recovery cylinder inspection tracking
  • Automatic due date alerts and notifications
  • Annual leak rate reports (CSV export)
  • Transfer history and equipment inventory reports

Team Management

Team Management

  • Role-based permissions (Admin, Technician, Sales)
  • Technician mobile view for field work
  • Multi-location support with consolidated reporting
  • Sub-organization management for enterprises

Smart Notifications

  • Leak detection and repair deadline alerts
  • DOT inspection and maintenance reminders
  • Email and in-app notifications
  • Never miss critical compliance deadlines

Passkey & Biometric Login

  • Windows Hello, Touch ID, and Face ID support
  • Passwordless login with email OTP fallback
  • No passwords to manage or remember

Public REST API

  • Full CRUD API for customers, locations, units, circuits, cylinders, jobs, and transfers
  • API key authentication with permission scoping
  • OpenAPI 3.1 documentation with interactive Scalar docs
  • Rate limiting for secure access

Designed for How You Work

Built for the Field

QR Code & Barcode Scanning

  • • Scan QR codes or barcodes instantly
  • • No more typing on phone screens
  • • Works with standard scanners or phone camera
  • • Reduces data entry errors

Mobile-Optimized Interface

  • • Full functionality on phone or tablet
  • • Works in the field or office
  • • Responsive design for any screen size
  • • Cloud-based - access anywhere

Technician Tools

  • • Simplified view for field technicians
  • • Quick access to assigned jobs
  • • Easy cylinder and unit lookup
  • • Rapid data entry workflows
Compliance Made Simple

Automatic Calculations

  • • EPA leak rate formulas built-in
  • • Threshold warnings
  • • Calendar year tracking
  • • No manual math required

Audit-Ready Records

  • • Complete audit trails
  • • Full history of all actions
  • • Timestamped entries
  • • User attribution

Regulatory Updates

  • • EPA Section 608 compliant
  • • Stays current with regulations
  • • Multi-jurisdiction support
Data You Can Use

Real-Time Analytics

  • • Dashboard with key metrics
  • • Refrigerant usage tracking
  • • Cost tracking per job and location
  • • Performance comparisons

Flexible Reporting

  • • Generate reports in seconds
  • • Custom date ranges
  • • Filter by location, customer, or refrigerant type
  • • Export to PDF or CSV

Visual Tracking

  • • Map view of all cylinder locations
  • • Movement animation (last 10 movements)
  • • Location-based filtering
  • • Interactive dashboards

Connect RefriTrak to Your Existing Tools

Integrate with the tools you already use to streamline your entire workflow

Field Service
ServiceTitan Integration
Link jobs to refrigerant used. Automatically sync work orders and track refrigerant consumption per job for accurate billing and compliance.
Customer Management
Salesforce CRM
Sync customer data and service history. Track refrigerant usage by customer and generate compliance reports directly in your CRM.
Fleet Management
Samsara Fleet Tracking
Track your cylinders on the go when technicians have them in their vehicles. Real-time location data for better asset management.
Accounting
QuickBooks Integration
Automatically sync refrigerant costs and cylinder expenses for accurate job costing and financial reporting.
Communication
Team Communication
Get instant notifications about low inventory, maintenance reminders, and compliance deadlines in your team chat.
Automation
Zapier Automation
Connect RefriTrak to 5,000+ apps. Automate workflows, sync data, and create custom triggers for your business needs.

Need a Custom Integration?

We work with enterprise customers to build custom integrations with your existing systems.

Explore Key Features

Learn more about the capabilities that set RefriTrak apart

Cylinder Tracking & DOT Inspections
QR code scanning, real-time map visualization, movement history, and automatic DOT inspection deadline tracking for every cylinder in your inventory.
EPA Compliance Reporting
Audit-ready reports generated in seconds. Automated leak rate calculations, chronic leaker detection, and all 13 Subpart C record types covered.
Customer Compliance Portal
Give building owners read-only access to their compliance data. Turn compliance transparency into a competitive advantage and recurring revenue.

Ready to Streamline Your Refrigerant Tracking?

Join thousands of HVAC professionals who trust RefriTrak for their compliance and tracking needs.

Free plan includes up to 500 entries per month • No setup fees • Cancel anytime

RefriTrak Features - Complete HVAC Refrigerant Management